As we move towards the end of 2015, it is really important to consider what is happening in document management, information architecture and knowledge management that concludes the world of collaboration. The Cloud maybe the answer to your question. Forbes Magazine stated in 2015, Global SaaS revenues are forecasted to reach $106B in 2016, increasing 21% over projected 2015 spending levels.
A study by Goldman Sachs has projected a 30% growth CAGR from 2013 to 2018 with 5% growth for the overall enterprise IT. The biggest providers of the Cloud as a service are Microsoft and Amazon, though many small and large organizations are looking to shift to the Cloud like never before. The hype is now a reality and the Cloud is here to stay.
A question may arise that why this sudden urgency? Actually, the hype created awareness for the future of collaboration but now there is a level of urgency and surety regarding the advantages of Cloud storage and in Cloud applications. The development team and 3rd party app world have now got a reason to catch up to the hype. Many large and small organisations have migrated their content and major business process to cloud applications. Microsoft is seen pushing the Cloud platform more than before, even when they committed to on premise SharePoint 2016.
Disadvantages of using the Cloud?
- Fear of the unknown. There is a long list of unknowns relative to accessibility and even ability to migrate custom applications and features to Cloud environments.
- Being compliant is necessary. Legal and compliance issues about content being in the cloud and even where it exists in the cloud.
- Loss of control. Depending on the type of Cloud service it can be both; an advantage or a disadvantage, the users can have limited control over application and features and functions.
- It is taxing. The task of moving to the Cloud is pretty complex. The most challenging thing is to migrate user profiles to the Cloud, as migrating content is quite easy but integrating with other applications is tiresome.
Before moving on to Cloud 2016, you should be well prepared to tackle all possible difficulties. Just moving from SharePoint on premise to Office 365 or some Amazon service will never help your business. What needs to be done in such cases? Follow the steps to make sure that the Cloud is beneficial for your business. This has nothing to do with returns, it is just about management, timing and need. A Cloud Readiness Assessment is necessary to have a look at your business’s content and what other applications are used on a daily basis that can be under threat by the migrating to the Cloud. Taking a “top down” approach to look at your business is critical and the results could be used to form a strategy and get the answers to why it is important for your business to shift or not shift to the Cloud.
Going to the Cloud means changing how you provide or use collaboration, document management and other services within you organization. SaaS models greatly reduce hardware overhead, but provide limited ability to customize your user interface as well as business applications – maybe not a bad thing.
Like it or not, your organization will have to face up to the hype and the reality of the Cloud in 2016. Either you will be told by executive management to move to the Cloud, develop a Cloud strategy…or stay away from the Cloud. Regardless of your organization’s Cloud intentions for 2016, be prepared by getting help to get your homework done.